Focus Office: Editing Job Rights

Focus has a suite of Job Rights to allow/restrict functionality for each job.

For example, you may want to restrict servers from voiding items without manager approval. If all Void-related Job Rights are disabled for the Server job and enabled for Managers, they will need a manager to enter their access code to void an item/payment.

Here's how to edit job rights using Focus office on your web browser:

Step 1: Log into Focus Office

• Go to office.focuspos.com
• Login using your login credentials provided by Alpha POS.
  • If you do not have credentials or have forgotten your login, please email [e-mail].
• We recommend using the Google Chrome web browser for the best experience.

Step 2: Go to Jobs

• After logging in, select the Employee's icon (located on the left-hand side of the screen)
• Select Jobs 

Step 3: Edit the Job Right

• Select the Job that you would like to edit
• Select the Rights tab
  • Turn on or off any rights that you would like to change
  • SUGGESTION: Use the search bar for greater efficiency
  • NOTE: See descriptions for all Job Rights at the bottom of this article.

Step 4: Add to Collection

• Select New Collection or Existing Collection if a collection has already been created.

• If a New Collection is selected, add a Name and description.

Step 4: Publish your Collection

• For more information on publishing a collection, visit Focus Office: Publishing a Collection

For any questions/issues regarding Job Rights through Focus Office, please contact our support staff at [e-mail].

Descriptions of Job Rights

Job Right	Description
Accounts	Allows the user to add, edit, and delete customer Accounts.
Account Balance Adjust
Alerts	Allows the user to configure Alerts.
Auto Combos	Allows the user to configure Auto Combos.
Checks	Allows the user to view Checks in Focus Setup.
Checks - Email	Allows the user to Email the guest check to the customer. See Video: Email Guest Checks. Note: If turned on, user will be able to email guest checks from the 'Check Viewer' and 'Change Due' screen. (V 7.4 Build 13.6.14)
Check Filters	Allows the user to configure Check Filters.
Close Day	Allows the user to close day.
Configure Blackboards	Allows the user to configure Blackboards in Focus Setup as well as from the Manager Wrench in Focus Order Entry.
Customers	Allows the user to add, edit and delete Customers.
Customer Setup	Allows the user to edit customer Cities, Coupons, Plans, Phone Prefixes, Streets and Zones.
Deposits	Allows the user to enter Deposits.
Discounts	Allows the user to configure Discounts.
Edit Blackboards	Allows the user to edit Blackboards from the Manager Functions Screen (Manager Wrench).
Enter Inventory	Allows the user to enter Inventory.
Enter Invoices	Allows the user to enter Invoices.
Exit Software	Allows the user to terminate the Software.
Fingerprint Registration	Allows the user to register a fingerprint for an employee.
General	Allows the user to configure options in the General Window.
General - Credit/Gift/Loyalty/Customer	Allows the user to configure the Credit/Gift/Loyalty/Customer Window. (V7.4 Build 13.7.1)
Gratuities	Allows the user to configure Gratuities.
Inventory Setup	Allows the user to edit Inventory Groups, Ingredients, Recipes, Subgroups, Units, and Vendors.
Jobs	Allows the user to configure Jobs.
Labor Groups	Allows the user to configure Labor Groups.
Locations	Allows the user to configure Locations.
Loyalty	Allows the user to add, edit, and delete Loyalty Customers.
Menu	Allows the user access to the Canvas Designer and Menu Item configuration.
Menu Items - Add Restriction	Prevents users from adding new Menu Items. See Video: Menu Items - Add Restriction
Menu Items – Quick Set	Allows the user to access the Quick Set Window.
Mobile Station Assignment	Allows the user to assign Mobile Devices to Stations. (V 7.4 Build 13.1.24)
nFocus	Allows the user to view the nFocus Dashboard.
Office Software	Allows the user access to Focus Setup.
Order Types	Allows the user to configure Order Types.
Packages	Allows the user to configure Packages.
Paid Ins	Allows the user to configure Paid Ins.
Paid Outs	Allows the user to configure Paid Outs.
Payments	Allows the user to configure Payments.
Password Required	Requires the user to enter an additional password to access Focus Setup and to exit the Focus software.
Password Reset	Allows the user to reset the password required to access Focus Setup or to exit the Focus software.
Price Levels	Allows the user to configure Price Levels.
Printer Drivers	Allows the user to configure Printer Drivers.
Printer Formats	Allows the user to configure Printer Formats.
Printer Groups	Allows the user to configure Printer Groups.
Rear Display Formats	Allows the user to configure Rear Display Formats.
Remote Check Formats	Allows the user to configure Remote Check Formats.
Remote Printers	Allows the user to configure Remote Printers.
Report Groups	Allows the user to configure Report Groups.
Report Setup	Allows the user to configure Reports.
Restore From Backup	Allows the user to restore the system to the primary server.
Revenue Centers	Allows the user to configure Revenue Centers.
Screen Formats	Allows the user to configure Screen Formats.
Skills	Allows the user to configure Skills.
Stations	Allows the user to configure Stations.
Table Types	Allows the user to configure Table Types.
Tare Weights	Allows the user to configure Tare Weights.
Taxes	Allows the user to configure Taxes.
Termination Reasons	Allows the user to configure Termination Reasons.
Time Ranges	Allows the user to configure Time Ranges.
Voids	Allows the user to configure Void Reasons.

Figure 2.20 Job Rights Employees

Job Right	Description
Edit Employees	Allows a user to edit and delete employees.
Add Employees	Allows the user to add employees. Note: If the user does not have this Job Right the Add button is disabled.
View Employees	Allows the user to view employees.
View Access Code	Allows the user to view employee Access Codes.
View Jobs	Allows the user to view employee Jobs.
View Pay Rates	Allows the user to view employee Pay Rates.
View Employment Status	Allows the user to view the Employee Status and Termination Reason.
View Skills	Allows the user to view employee Skills.

Figure 2.21 Job Rights Time Manager

Job Right	Description
Approve Clocks	Allows the user to clock in/out any employee. The user can approve unscheduled clock ins and clock outs.
Edit Time Cards	Allows the user to edit Time Cards.
Edit Schedules	Allows the user to edit employee Schedules.
Restrict Time Card Edit to Current Date	The user may only edit the Time Cards for the current date.

Figure 2.22 Job Rights Time Clock

Job Right	Description
Bump Up Early Clock In	(NE) Sets the employee’s clock in time to the scheduled clock in time if they clock in early.
Bump Back Late Clock In	(NE) Sets the employee’s clock in time to the scheduled clock in time if they clock in late.
Print Clock In Chit	(NE) Prints a clock in chit when the user clocks in.
Bump Up Early Clock Out	(NE) Sets the employee’s clock out time to the scheduled clock out time if they clock out early.
Bump Back Late Clock Out	(NE) Sets the employee’s clock out time to the scheduled clock out time if they clock out late.
Print Clock Out Chit	(NE) Prints a clock out chit when the user clocks out.
Clock Out with Open Checks	(NE) The user may clock with open checks.
Clock Out with Missing Tips	(NE) The user may clock out if they have not added tips to payments that have the Tip Required option on.
Clock In/Out Must be Approved	The user must receive approval to clock in and clock out.
Clock In Must be Approved	The user must receive approval to clock in.
Clock Out Must be Approved	The user must receive approval to clock out.
Must Read Messages Before Clock In/Out	The user must read Messages before they are allowed to clock in or clock out.
Print On Break Chit	(NE) Prints a break chit when the user goes on break.
Declare Tips	The user will be prompted to declare tips before clocking out.
Declare Negative Tips	The user may declare a negative tip amount before clocking out.
Take Breaks	(NE) Allows the user to take Breaks.
View Time Card	Allows the user to view their Time Card.
Print Time Card	Allows the user to print their Time Card. Note: The user must have the ‘View Time Card’ Job Right and the ‘Print Time Card’ Job Right to print a Time Card.
View Schedule	Allows the user to view their Schedule.
Print Schedule	Allows the user to print their Schedule. The user must have the ‘View Schedule’ Job Right and the ‘Print Schedule’ Job Right to print a Schedule.
Enter Availability	Allows the user to define their availability schedule.
Overtime Must be Approved	Requires clock in approval for employees that have exceeded the Overtime Options > Warning Hours.
Messages	Allows the user to receive Messages at clock in and clock out.
Write Messages	Allows the user to send Messages.
Check Messages at Login	Allows the user to receive Messages each time they log into Focus. See Video: Instant Messages. (V 7.4 Build 13.4.29)
Reply Messages	Allows the user to reply to Messages. Note: User can reply to Messages even if they do not have the Job Right: Write Messages. (V 7.4 Build 13.6.14)
Minimum Wage Tip Comparison	Requires approval if declared tips do not equal or exceed the Minimum Wage (See also: Miscellaneous > General > Timekeeping > Minimum Wage).

Figure 2.23 Job Rights Order Entry

Job Right	Description
Cashier - (Tray) Open/Close	(NE) Allows the employee to Open or Close a Cash Tray.
Cashier - (Tray) Declare Cash	(NE) Allows the employee to declare the cash that is in the Cash Tray.
Cashier - (Tray) Required	(NE) The user must be assigned to an open Cash Tray to perform tender related operations on a Cash Tray (see Locations > Locations > Cash Trays > Require Open Before Use).
Cashier - (Tray) Select at Clock In	(NE) Allows the user to select a Cash Tray at clock in.
Cashier - Accountable for Sales	The Checkout Report will assign the sales to the employee that closed the check. Note: This option only affects the Checkout Report, not the Sales Accountability Report, thus the sales figures on the Checkout Report for employees with this Job Right will not balance to the sales figures on the Sales Accountability Report.
Cashier - Approve Functions	Allows the user to perform the following cashier functions: Declare Cash, Assign Employees, Edit the Starting Bank, Enter Counts and Close.
Cashier - Assign Drawer	Allows employees to assign themselves to a drawer.
Cashier - Declare Cash at Clock Out	(NE) Prompts the user to enter the amount of cash they counted in their drawer.
Cashier - Declare Starting Bank	(NE) Prompts the user to enter the starting bank when they clock in.
Cashier - Drops	Allows the user to enter Drops.
Cashier - Drop Warning	Enables drop warnings, preventing users from ringing additional sales when a predefined dollar amount is in their cash drawer. The dollar amount is established in Miscellaneous > General > General > General.
Cashier - Enter Paid Outs	Allows the user to enter Paid Outs.
Cashier - Enter Paid Ins	Allows the user to enter Paid Ins.
Cashier - One User Per Drawer	Only one employee may be assigned to a drawer.
Cashier - Open Drawer	Allows an employee to open the cash drawer with the Open command.
Cashier - Open Any Drawer	(NE) Allows the user access to all cash drawers (including cash drawers that they have not been assigned).
Cashier - Prevent Login if No Drawer is Assigned	Prevents the employee from logging in until a cash drawer is assigned.
Cashier - Prevent Use if Drawer Open	Prevents the user from using Focus Order Entry while the drawer is open. Note: This feature only works with a direct connect serial drawer.
Cashier - Select Drawer at Clock In	(NE) Prompts the user for a cash drawer when clocking in.
Cashier - Select One Drawer Only	Allows the user to assign one cash drawer only when assigning drawers.
Check Items - Hold	Allows the user to place items on Hold.
Check Items - Tax Exempt	Allows the user to exempt tax.
Check Items - Void	Allows the user to Void Menu Items. The user may also remove a Void from a Menu Item.
Checks – Age Verification (Approve)	Allows the user to override the age requirements defined in Locations > Location > Age Verification > Menu Item Filter.
Checks - Clear After Subtotal	(NE) The check will be removed from the screen after the Subtotal Command is executed.
Checks - Delete Last Item (Approve)	The user can approve the Delete of previously ordered items if the option ‘Delete Last Item Restriction’ is on in Locations > Locations > Delete Last Item Only.
Checks – Delete/Modify Items on Hold	The user may modify and delete items placed on hold.
Checks - Display Total Before Service	(NE) The user can view the total of the check before Subtotal or Quitting. Note: This Job Right is used for bars or counter service where the user rings up the items, tells the customer the total then Deletes the items from the check.
Checks - Edit Guests	Allows the user to edit the number of guests on the check.
Checks - Print Check When Closed (Tip Required)	(NE) Prints a guest check after editing the tip on the Edit Tips screen.
Checks - Print Check When Closed (Always)	A check will always print when it is closed.
Checks - Prompt for Guests	(NE) Prompts the user to enter the number of guests.
Checks - Reprint	Allows the user to Reprint a guest check.
Checks - Select Location	Allow the user to change the current Location. Note: Changing the Location of a check also changes the Revenue Center to that of the selected Location.
Checks - Split	Allows the user to Split checks.
Checks - Split After Print	Allows the user to split a check after it has been printed.
Checks - Split Display Payments	Displays Payments on the Split Screen Window.
Checks - Split First Seat After Print	Allows the user to split a check after it has been printed if there is only one seat on the check. This Job Right allows the server to Split a check after presentation of a printed check to the customer without requiring manager approval. If the user does not have this Job Right they will be prompted for the ‘Checks - Split After Print’ Job Right.
Checks - Split Payments	Allows the user to move Payments between seats.
Checks – Team (Allowed on Team)	Allows employees to be placed on Team Service Teams.
Customer - Approve	Allows the user to place a Customer on a check.
Customer - Dispatch	Allows the user to dispatch checks to drivers. All checks that are Delivery Pending appear on the Dispatch Screen if this option is on, otherwise just the checks that the user owns appear.
Customer - Dispatch to Any Driver	Allows the user to assign a check to any driver.
Customer - Driver	(NE) Allows the user to be the delivery driver. Drivers may be assigned checks with the ‘Driver’ command as well as the ‘Assign’ command on the Dispatch screen. Drivers are automatically prompted to close their open orders to cash when returning from route when logging in.
Customer - Print Check When Assigned	A guest check will print when it is assigned to a driver. This option applies to both the ‘Driver’ command and the ‘Assign’ command on the Dispatch screen.
Customer - Prompt for Order Type	Prompts the user to choose an Order Type before looking up a customer. This is used if the order taker asks the customer up front whether the order is delivery or pickup. Since the Order Type is known, the proper search criteria and fields are displayed for the customer.
Discounts - Approve	Allows the user to approve Discounts that have the ‘Require Approval’ option.
Gratuity – Remove	Allows the user to remove a Gratuity.
Gratuity – Select	Allows the user to apply a Gratuity.
Loyalty – Points Adjust	Allows the user to manually adjust a loyalty customer’s points when using myFocus Loyalty.
Menu - Change Item Count	Allows the user to change the item count from Focus Order Entry.
Menu - Change Item Price	Allows the user to change the price of a Menu Item from Focus Order Entry.
Menu - Display Ordered Count	Allows the user to view the number of times each item has been ordered (but not sent).
Menu - Mark Items Out of Stock	Allows the user to place items out of stock from Focus Order Entry.
Menu - Select	Allows the user to select a Menu.
Name - Enter	Allows the user to enter the customer name on the check.
Name - Prompt	(NE) The user will be prompted to name the check when starting a new order.
Name - Require	(NE) The user will be required to enter a name before the check is serviced. Note: The user will be prompted for the name if not already entered.
Order Access - Access After Closed	Allows the user to access closed checks in Focus Order Entry. Note: This option has no impact on the user viewing the check on the Checks Window.
Order Access - Display After Close	(NE) The default Order Access Method will be displayed after a check is closed (see Locations > Locations > Order Access Options).
Order Access - Display After Login	(NE) The default Order Access Method will be displayed after the user logs in (see Locations > Locations > Order Access Options).
Order Access - Filter Checks	Allows the user to filter checks.
Order Access - Display Sales Total	(NE) Allows the user to view the total sales amount on the Checks Window. Note: This option should be off for employees that do a blind check out.
Order Access - Checks by Location	(NE) Allows the user to view only checks from the current Location on the Checks Window.
Order Access - Login Multiple Stations	Allows the user to log in to multiple Stations simultaneously.
Order Access – Login User	Allows the user to log in another user with the Login User Command.
Order Access - Other’s Checks	Allows the user to view other user’s checks.
Order Access - Quit With Open Check	Allows the user to Quit or access another check while there is an open check on the screen.
Order Access - Require Table Number	(NE) Requires the user to enter a table number before placing an order.
Order Access – Table Screen Restrict to Open Checks	Only open tables are displayed.
Order Type - Prompt	(NE) Prompts the user for an Order Type before placing the order.
Order Type - Require	(NE) Requires the user to select an Order Type.
Order Type - Select	Allows the user to change the Order Type of a check.
Payments - Adjust	Allows the user to adjust the amount of a previously verified credit card payment.
Payments - Advances	Allows the user to enter or Delete an Advance.
Payments - Approve	Allows the user to approve Payments that have the ‘Require Approval’ option (See Order Entry > Payments) . Note: This Job Right also allows users the right to put system "Offline".
Payments - Approve Credit Limits	Allows the user to approve credit card transactions that exceed the ‘Max. Amount’ or ‘Max. Tip %’ (see Miscellaneous > General > Credit Card Options > Max. Amount).
Payments - Batch Credit Cards	Allows the user to batch credit cards.
Payments - Close All Open Checks	Allows the user to close all their open checks to cash using the ‘Pay All’ command.
Payments - Display Change in Large Print	(NE) The Change Due Window will be displayed prominently when the check is closed.
Payments - Edit Tips	Allows the user to edit the tip on a payment.
Payments - Edit Tips Immediately	(NE) Allows the user to enter the tips from the Verification screen after approval is received.
Payments - Enter Gift Cards	Allows the user to perform the following gift card functions: Accept Payment, Activate, Increment, and Balance.
Payments - Enter Own Tips	Allows the user to enter tips on payments that they entered.
Payments - Enter Other’s Tips	Allows the user to enter tips on other user’s Payments.
Payments - Force	Allows the user to force authorization on credit card Payments.
Payments - Manual Credit Cards	Allows the user to manually enter the credit card number.
Payments - Preauthorize	Allows the user to preauthorize a credit card.
Payments – Print on Change Due Screen	Allows the user to print the check from the Change Due Window.
Payments - Reapply	Allows the user to apply a payment entered on another check to the existing check.
Payments - Refunds	Allows the user to refund a payment.
Payments – Reprint Voucher Restriction	Prevents the user from reprinting a credit card voucher.
Payments - Tender Other’s Checks	(NE) Allows the user to place payments on other user’s checks.
Payments - Tender Own Checks	Allows the user to place payments on checks they own.
Payments - Void	Allows the user to Void payments.
Payments – Zero Price Tender Even Restrictions	Restricts the user from tendering checks with a zero balance.
Printing - Delay	Allows the user to specify when to send an order to the Remote Printer.
Printing - Edit Assignments	Allows the user to edit the Printer Assignments for the current Location from the Manager Function Screen (Manager Wrench) in Focus Order Entry.
Ring - Other’s Checks	(NE) Allows the user to order Menu Items on other user’s checks.
Ring - Own Checks	(NE) Allows the user to ring orders.
Ring – Special Pricing	Allows the user to place Special Pricing on a check.
Ring - Variable Price	Allows the user to enter the price for Variable Price Items.
Ring - Require Approval
Training Mode	Allows the user to place the Station in Training Mode. Note: Training Mode does not print guest checks or remote checks and the cash drawer will not open.
Transfer - Automatic Pending	The next user to access the check will automatically become the owner, no matter who opened the check.
Transfer - Combine	Allows the user to combine checks.
Transfer - Employee	(NE) Allows the user to transfer a check to another employee.
Transfer - Employee Pending	(NE) The check is marked as pending (displayed in green) when a check is transferred to an employee. The originating employee owns the check until the pending employee accepts the check.
Transfer - Items	Allows the user to transfer individual items currently on a check.
Transfer - Table	(NE) Allows the user to edit the table number.
Transfer - Table Pending	(NE) The check is marked as pending (displayed in green) when a check is transferred to a table. The originating employee owns the check until the check is accepted by another employee.
Transfer - All Open Checks	Allows the user to transfer all open checks to the selected employee.

Figure 2.24 Job Rights Report

Job Right	Description
Checkout Report - View	(NE) Allows the user to view their Checkout Report (see Employees > Jobs > Checkout Report Options).
Checkout Report - Print	(NE) Allows the user to print their Checkout Report while they are still on the clock.
Checkout Report - Print if No Open Checks/Tips	Allows the user to print their Checkout Report if there are no open checks or missing tips.
Checkout Report – Access Other’s Reports	Allows the user to view the Checkout Report for other users.
Drawer Report - View	Allows the user to view the Drawer Report (see Locations > Locations > Cash Trays).
Drawer Report - Print	Allows the user to print the Drawer Report.
Drawer Report - Access Other’s Reports	Allows the user to view/print Drawer Reports for Cash Trays that they are not assigned.
Report Security Code (1-9)	Allows the user to view/print reports that have the same Security Code.