Focus Local: Edit Time Cards

Time card edits are an inevitable part of restaurant management. This article will make you a time card editing pro in just a few simple steps. If you need to add a time card record from scratch, see Focus Local: Add Time Cards to learn how.

Viewing Restrictions

If the user is only able to view specific Jobs then only employees who have one of those Jobs will appear in the list. Terminated employees do not appear in the list.

Required Job Rights (See Focus Local: Editing Job Rights or Focus Office: Editing Job Rights to see where to adjust Job Rights):

• Edit Time Cards - Allows the user to edit Time Cards.

Related Job Rights:

• Restrict Time Card Edit to Current Date - The user is only allowed to edit the current day Time Cards.
• View Time Card - Allows the user to view their Time Card.

• Approve Clocks - Allows the user to clock in/out any employee. The user can approve unscheduled clock ins and clock outs. 

From an Order Entry Station

Step 1: Select the Wrench icon from the login screen

Step 2: Choose the Time Cards option

Step 3: Enter your access code (fingerprint or manager card option available)

Step 4: Confirm that the correct dates are displaying at the top (current payroll period by default).

• Selecting from will automatically input the previous payroll date range.
• Selecting to will advance back to the current payroll period.
• Use the calendar icons to change the from and to dates independently.

Step 5: Choose an employee & highlight the time card record that needs to be edited

Step 6: Make the necessary time card edits

In the example above, Billy has forgotten to clock back in from break. When he went to clock out at 4 p.m., he realized that he never clocked back in. To Fix Billy's blunder, use the time clock and calendar icons to add the correct Date Out, Time Out, and Break Off times. 

Tap clock icon > Enter Time > Press OK

Your system will be configured for either military time or conventional time. Billy's Time Out would be either 16:00 or 04:00 P.M., depending on system configuration. Tap P.M. if you need to change conventional time to A.M and vice versa.

Tap Calendar icon > Highlight correct date > Press OK

Focus will warn you if you have 2 time records that overlap or if you have entered a time/date out that doesn't occur after the time/date in. You may need to cancel and click on a previous time record to identify the issue. You can always delete an entire record that was entered in error.

Step 7: Select Save & X to close or save and advance to a different time edit

Navigating to Time Cards from the Back of House

Step 1: Log in with your access code 

Step 2: Select the Time Cards icon or path to Employees > Time Cards

If you find yourself wishing that you could make time card edits while on the go, check out the article Focus Office: Edit Time Cards to see how easily it is done with Focus Office. All you need is a Focus Office subscription to make it possible!

For any questions/issues regarding editing a time card through Focus Local, please contact our support staff at [e-mail].