Focus Office: Grace Period Setup

The Focus Scheduling Module, an optional add on to the Focus system, can save labor dollars through the strict enforcement of Clock In and Clock Out times within acceptable Grace Periods. Employees with the enforce schedules option enabled in employee setup will need manager approval to clock in or out before or after the grace period established. This article will demonstrate how to set up grace periods and enforce schedules.

REQUIREMENT: Employee> Employee 'Enforce Scheduling' option enabled per employee as needed

Required Job Rights (See Focus Local: Editing Job Rights or Focus Office: Editing Job Rights to see where to adjust Job Rights):

• 'Approve Clocks' - Allows the user to clock in/out any employee. The user can approve unscheduled clock ins and clock outs.

Optional Job Rights 

• 'Bump Up Early Clock In' - Sets the employee’s clock in time to the scheduled clock in time if they clock in early.
• 'Bump Back Late Clock In' - Sets the employee’s clock in time to the scheduled clock in time if they clock in late.
• 'Bump Up Early Clock Out' - Sets the employee’s clock out time to the scheduled clock out time if they clock out early.

• 'Bump Back Late Clock Out' - Sets the employee’s clock out time to the scheduled clock out time if they clock out late.

Log into Focus Office 

See How to Log In to Focus Office for details.

Steps 1-5: Go to Employees >Jobs

• Select the job you would like to edit e.g., "Cashier"
• Select the Timekeeping tab
  • Enter the number of grace period minutes you would like to allow into the grace period fields

Grace Period Options:

Clock In

• Early - The number of minutes, up to 999, that the employee may clock in early without requiring manager approval. If this value is zero, then the early clock in grace period is not enforced. The user can clock in as early as they want without requiring manager approval.
• Late - The number of minutes, up to 999, that the employee may clock in late without requiring manager approval. If this value is zero then the late clock in grace period is not enforced. The user can clock in as late as they want without requiring manager approval.

Clock Out

• Early - The number of minutes, up to 999, that the employee may clock out early without requiring manager approval. If this value is zero, then the early clock out grace period is not enforced. The user can clock out as early as they want without requiring manager approval.
• Late - The number of minutes, up to 999, that the employee may clock out late without requiring manager approval. If this value is zero then the late clock out grace period is not enforced. The user can clock out as late as they want without requiring manager approval.

Step 6: Add to Collection

• Select New Collection or Existing Collection if a collection has already been created.
• If a New Collection is selected, add a Name and description.
• Save

Step 7: Publish your Collection

• For more information on publishing a collection, visit Focus Office: Publishing a Collection

For any questions/issues regarding grace period setup through Focus Office, please contact our support staff at [e-mail].